Description:
1. The Digital Classics Association (hereafter “DCA”) is a not-for-profit membership corporation formed exclusively for cultural, literary, scientific, educational and charitable purposes.
General:
2. The purposes of the DCA are:
a. to foster digital approaches as a means for understanding classical antiquity and its legacy in all areas and subfields of Classics;
b. to disseminate information and foster dialogue about digital approaches in the study of Classics in scholarly conferences and other venues; to organize, support, and participate in public lectures, seminars, conferences and panels in such venues.
Offices:
3. The registered offices shall be at the residence of the Secretary-Treasurer of the DCA.
Membership:
4. Any person interested in the purposes stated in Article 2 hereof may become a member of the DCA by application to the Secretary-Treasurer. Membership is granted at the exclusive discretion of the Steering Committee.
Meetings of Members:
5. The annual business Meeting of members shall be held in conjunction with the annual meeting of the American Philological Association, at a time and place to be determined by that association.
6. Ten members (or one-tenth the total membership) present in person shall be requisite at every meeting to constitute a quorum for the transaction of business.
7. Each member in good standing shall be entitled to one vote in person or by proxy at the annual Business meeting.
Elections:
8. The election of Directors of the DCA shall be by majority vote of members at the annual Business Meeting.
Directors
9. The DCA Steering Committee shall serve as Directors of the Corporation and shall manage the affairs of the DCA.
a. Numbers. The Steering Committee shall be composed of five members: Two Co-Chairs, Secretary/Treasurer, and two general members.
b. Terms. Officers will serve for terms of four years, but the elections will be staggered so that only two or three new officers are elected at any given biennial meeting. There is no limitation on consecutive terms.
c. Appointment: Officers will be nominated from the floor at the annual Business Meeting or subsequently by email and elected by electronic ballot of the membership.
d. Removal. Members of the Steering Committee may be removed from office by the vote of four-fifths of the Board or by a petition signed by 51% of the current membership. The majority of the remaining Committee members may appoint an individual to fill the vacant position on the Committee until the next annual meeting and general election.
e. Powers. The Steering Committee shall have all powers and authority necessary for the management of the business property and affairs of DCA to do such lawful acts and things as it deems proper and appropriate to promote the objectives and purposes of the organization. The Committee shall approve an annual budget which may be revised by the Committee during the fiscal year. It shall appoint the delegates of DCA and all members of committees whose election is not otherwise provided for in the Constitution and By-Laws. It may appoint such new committees and delegates as are necessary and may grant them such authority as is required to further the purposes of the DCA.
f. Regular Meetings of the Steering Committee. The Steering Committee shall meet in conjunction with the annual meeting of the American Philological Association, at a time and place determined by that association. The Steering Committee may hold other meetings as it deems necessary.
g. Action Without Meeting. The Steering Committee or any committee of the Steering Committee may act without a meeting if, prior or subsequent to such action, each Officer or committee member shall consent in writing to such action.
h. Meeting at Distance The Steering Committee or a committee of the Steering Committee may participate in a meeting of the Steering Committee or such committee by means of a telephone or computer conference call or any other means of communications by which all persons participating in the meeting are able to hear each other.
i. Quorum. In meetings of the Steering Committee, a majority of the Steering Committee shall constitute a quorum of the Steering Committee for the transaction of business. The act of the majority of the Officers at a which a quorum is present shall be the act of the Steering Committee (except that the act of 2/3’s of the entire Steering Committee shall be required with respect to any amendment to these By-Laws or the Articles of Incorporation).
Duties of the Steering Committee
10. The Co-Chairs shall share the authority and responsibility of directing the Steering Committee and serve as executive officers for the organization.
11. The Secretary-Treasurer shall have charge of the records and general correspondence of DCA, keep the membership lists and shall be custodian of all funds of DCA. At the annual Business Meeting the Secretary-Treasurer shall submit a report covering the actions of the Steering Committee since the previous meeting.
12. The general members shall be responsible to advise and assist the Co-Chairs and Secretary/Treasurers with all Committee business, as delegated by the Co-Chairs. One of the general members will be appointed to oversee the organization website.
Steering Committee Associates:
13. The Steering Committee shall appoint Associates (e.g. Election Coordinator, Membership Coordinator, etc.) to help manage the affairs of the DCA. All Associates shall attend and participate in Steering Committee meetings.
Amendment of Bylaws:
14. Any member in good standing may propose an amendment or amendments to these Bylaws. All amendments must be approved by a simple majority of members present and voting at the annual Business meeting